Wedding Planning Timeline: When to Book Vendors and More


So you just got engaged? Congratulations! Now comes the fun part, planning the wedding. But where do you start? How do you organize everything? In this article, we will provide you with a wedding planning timeline that will help you stay on track and ensure that you book all the vendors you need on time.

12-15 Months Before the Wedding

Set a Budget

The first thing you need to do is set a budget for your wedding. This will help you determine what vendors you can afford and how much you can spend on each item. Talk to your partner and your families to determine how much everyone is willing to contribute. Once you have a total amount, determine how much you want to spend on each aspect of the wedding - the venue, catering, photography, etc.

Create a Guest List

Now that you know how much you can spend, you need to determine how many guests you can invite. Create a guest list with your partner and your families. Remember to include the plus ones. This will help you determine the size of the venue you need and give you an idea of how much you will spend on catering.

Book the Venue

Once you know how many guests you will have, it's time to book the venue. Make sure to visit several venues and compare prices and amenities. Make sure the venue can accommodate the number of guests you will have and has the features you want - a dance floor, outdoor spaces, etc.

Book the Caterer

Next, it's time to book the caterer. Ask for references and samples of their food. Make sure the menu fits within your budget and accommodates any dietary restrictions your guests may have. If your venue has a preferred vendor list, make sure to check it out.

Book the Photographer/Videographer

Book your photographer and videographer next. Make sure to check out their portfolios and ask for references. Meet with them in person to make sure you feel comfortable with them. You'll be spending a lot of time with them on your wedding day, so it's important that you like them.

Book the Entertainment

Whether you want a DJ or a band, book your entertainment next. Make sure to hear them play live or ask for a video of a live performance. Make sure the music they play fits within your taste and style of wedding.

8-11 Months Before the Wedding

Find Your Dress

Now that you have your vendors booked, it's time to focus on the details. First up, finding your dress. Make sure to try on several dresses and visit several shops. Don't forget about the accessories - shoes, jewelry, veil, etc.

Book the Florist

Book your florist next. Make sure the florist can accommodate your color scheme and any special requests you may have. Don't forget about the bouquets, boutonnieres, and centerpieces.

Book Your Officiant

Whether it's a religious or secular ceremony, book your officiant next. Meet with them to discuss the ceremony and any special requests you may have.

Start the Guest List

Start finalizing your guest list. This will help you send out save the dates and invitations at the appropriate time.

4-7 Months Before the Wedding

Send Out Save the Dates

Send out save the dates to your guests. This will give them time to make travel arrangements and plan accordingly.

Book Transportation

Whether it's a limo or a bus, book your transportation next. Make sure to account for any special needs and the number of guests you will need to transport.

Order the Cake

Order your cake or other desserts. Make sure to do a tasting and pick the flavors you want. Don't forget about the display - a cake stand or dessert table.

Book Hair and Makeup

Book your hair and makeup appointments. Make sure to do a trial run to ensure you like the way you look.

2-3 Months Before the Wedding

Send Out Invitations

Send out your invitations. Make sure to include all the necessary information - date, time, location, attire, etc.

Finalize the Menu

Finalize the menu with your caterer. Make any necessary changes and confirm the number of guests.

Confirm All Vendors

Confirm all your vendors and make sure they have the correct information - time, location, contact person, etc.

1 Month Before the Wedding

Finalize Seating Chart

Finalize your seating chart. Make any necessary changes and provide it to your venue and caterer.

Obtain Marriage License

Obtain your marriage license at your local courthouse.

Finalize Timeline

Finalize your wedding day timeline and provide it to your vendors.

Have Final Dress Fitting

Have your final dress fitting and make sure it fits properly.

1 Week Before the Wedding

Pack for the Honeymoon

Pack for your honeymoon and make sure you have all the necessary documents.

Confirm All Details

Confirm all the details with your vendors - time, location, contact person, etc.

Relax and Enjoy

Finally, relax and enjoy your special day. You've planned everything perfectly, now it's time to celebrate!